Sending staff abroad is an exciting step for businesses, but it comes with responsibilities. Employers must comply with EU posting of workers rules, manage contracts, and ensure social security coverage.
A missed step can mean fines, delays, or double contributions. That’s why we’ve created this ultimate checklist for posting staff abroad.
1. Confirm Employment Relationship
Posted workers remain employees of the home country company. Make sure contracts clearly state the relationship and assignment terms.
2. Apply for the A1 Certificate
The A1 Certificate ensures workers pay social security contributions only in their home country. Without it, you risk double contributions and penalties.
Official reference: Segurança Social – A1 Certificate
3. Review Host Country Labor Laws
Even with the A1, posted workers are entitled to:
- Minimum wage
- Maximum working hours and rest breaks
- Equal treatment with local workers
- Health and safety protections
4. Notify Host Country Authorities
Some EU states require official notification before work begins. Check local regulations to avoid fines or legal issues.
5. Keep Documentation Ready
Authorities may request proof at any time. Employers should keep:
- Employment contracts
- A1 Certificates
- Assignment letters
- Pay records
6. Track Assignment Duration
- Standard posting limit: 12 months
- Possible extension: 18 months with notification
- Longer stays may require local registration
7. Ensure Worker Support
Help staff settle smoothly with:
- Guidance on healthcare access
- Local tax considerations
- Assistance with accommodation and cultural integration
Why Jubipath Helps Employers Get It Right
- End-to-end support with A1 applications
- Guidance on notifications and compliance
- Tailored solutions for SMEs, startups, and global firms
- Advisory on visas, permits, and staff mobility in Europe
Conclusion
Posting staff abroad is a major opportunity for growth, but only when handled correctly. With the right checklist in place, you can avoid fines, protect workers, and expand confidently.
At Jubipath, we simplify every step—so you stay compliant and focused on business success.
